Users can search their own folders in the archive mailbox and access any email just like it is in the primary mailbox. In case there’s no rule for a particular folder, a default rule applies. The IT department can create default rules while end users can modify these rules to fit their own needs. Permanently deleting emails after a period of time.Moving email from the subfolder in the archive to a deleted items folder.Moving emails to a subfolder created in the archive mailbox after a period of time.Moving emails to the archiving inbox after a specific number of days.These rules move the emails from the primary to the archiving inbox depending on the rule with an option for manual movement. Microsoft Exchange offers the archive administrators (usually the IT department) the ability to set different retention email retention rules. Opting for the second option allows users to freely move email messages between the primary and archiving mailboxes allowing for basic archive management. ![]() This process is automated and set up by the defined email retention policy.
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